Organise Your Digital Photos Like A Pro

March 28, 2020
Organise Your Digital Photos Like A Pro


Close your eyes, take a deep breath and think about where all your digital photos are. For most of us, they will be strewn across multiple devices, dropboxes, USB sticks, social media accounts or sitting as forgotten files in our computers. It’s a pretty overwhelming thought right?

Organising your digital photos takes time, but it’s an investment you won’t regret. Just follow our practical guide and you will have your digital photo jungle tamed in no time.



With the amount of photos we all shoot, our phone scan quickly become overloaded and short of storage. Every couple of weeks (ok let’s be more realistic, every couple of months) plug your phone in and off load your photos to your computer, a device far better equipped for handling such large volumes of files.

For Mac users, look out for the iOS program that come free with your laptop or desktop called 'Photos'. To use it, simply plug in your phone to your computer, go to Files>Import and your photos will download directly into ‘Photos’ on your computer.

For Windows users, you can follow the same process using the program called, Microsoft Photos, which also allows you to edit your photos and create slideshows.



The fastest way to an overwhelming camera roll is being a photo hoarder. Smart phones make it so easy to point-and-shoot that we often end up taking 5+ photos of the same moment. The trick is to be selective and only keep the one winning shot from the shoot. Every time you shoot, take an extra second to review and delete any excess images. Be ruthless now! 

As for those thousands of photos on your phone right now? Try this! Each time you have some down time - like riding public transport, waiting to meet a friend, or killing time on a long haul flight - devote a few minutes to deleting any excess photos on your phone. Start by trashing any photos that are blurry, too dark or too similar to others.

BONUS TIP: While you’re busy deleting, also tap the ‘favourite’ heart on images you love. Every time you do this, they are automatically filed into a Favourites album, which is easy to create subfolders from later. You’ll be surprised how quickly you can get back on top of your photos by dedicating just a few minutes a week.



Making digital photo albums are the best way to keep your photos organised and they are surprisingly easy to create.


On iPhones:

  • In the Photos app on your phone, tap Select in the top right-hand corner
  • Choose the photos you want to add to that folder
  • Press the Share icon at the bottom of the screen and select New Album or choose an existing album

On Androids:

  • In Google Photos, press the three-dot menu
  • Choose Select Photos
  • Pick the photos you want
  • Tap the "+" button and select Create New Album
  • Once you create and name your new album, you can add more photos to it later by scrolling down until you see Add To, then choosing the album you'd like.


When you are naming your albums, consider how your future self would search for the images in years to come. For example, if you are always going to Bali, add a little more description to the folder's name e.g “Bali with the girls 2019”.



Adding keyword tags to your photos makes them much easier to track down later. For example, if you go camping in Yamba every year, you can tag these photos “Yamba Camping” and you’ll be able to easily find them all, even if you’ve put them in different folders. To get started:

  • Open the Photos app on your Mac laptop or computer and select the photo you want to add a keyword to
  • Click the Info button in the toolbar
  • In the Info window, click the Add A Keyword field then type a keyword and press Return to add it to the photos
  • As you type, Photos suggests keywords that you’ve used before. To delete a keyword, select the keyword and press Delete.



Once you have your photos organised the next important step is to back them up. Losing or having your phone stolen is hard enough to swallow, let alone having to deal with all your photos being erased too. There are many options out there to back up your photos, but here are our top two choices:

Apple – icloud

When you sign up for an icloud account (which we pretty much all have since you need one to make app store purchases), you automatically get 5GB of free storage. But to be honest, 5GB doesn’t go very far when you have movies, games and kids shows spread across multiple devices. To see how much iCloud storage you have available, on your iPhone go to Settings then General then iPhone Storage. On your Mac go to Apple menu and choose System Preferences. Then, select iCloud to view your total and available storage.

Google Photos

Google Photos is a great option as it available for Android, iOS and accessible via the Web. This means if your partner doesn’t have a Mac or iPhone, you can still easily merge your photos. When you sign up you get 15GB of free space. Better yet, if you are happy to accept a reduced resolution (up to a maximum of 16 megapixels), you can store an unlimited number of photos without using any of your 15GB allowance.